Available Services
Full-Charge
Bookkeeping
Setup, Training, Invoicing Services, or Full Service Bookkeeping, Voila has you covered.
Accurate
Accounting
Our accounting services are growing! As Voila evolves, so will our services. Check out what's available now and what you can look forward to.
Virtual or On-Site
Administrative Assistance
Every small business sometimes needs an extra pair of hands to take care of 'busy work', that is still critical to the life of the company. Let Voila fill in the gaps and take on projects that are outside of your wheelhouse.
Mobile
Notary Public
For those times when you need a notary where you are.
Setup Company File for QuickBooks®
Start your business on the right foot! We can set up your QuickBooks Company file so you can hit the ground running.
Cleanup your QuickBooks®
If you books have gotten a bit muddled, that's not a problem! We can get things cleaned up and get you back on track.
Support & Training for QuickBooks®
Now that you're set up and cleaned up, we can create processes that make it easy for you to maintain your financial records on your own with the assurance of a seasoned professional to help you master this critical aspect of you business.
Conversion to QuickBooks®
QuickBooks Pro, QuickBooks Enterprise. QuickBooks Online, we use them all. If you're ready to move from Desktop to Online, we've got you covered.
Using a different system and want to migrate to QuickBooks, we've got you there too! Our conversions specialists can transfer critical data from your current system to QuickBooks Online.
Accounting Platform Conversions
Using a program that you need migrated to another platform? We have experience with other programs and can perform conversions easily, efficiently and accurately.
Billing/Invoicing Services
We invoice your clients whether you need monthly billing, weekly billing, or real-time billing.
Reconciliation Services
When you have the basics of money-in and money-out processes mastered, but don't have the time or patience to to perform this crucial task, Voila can help ensure transactions are properly coded/categorized and any fraud or banking errors are caught quickly.
Month-End, Year-End Closings
If your company requires month-end closing, we can set a closing schedule. All businesses need to perform year-end closings prior to filing taxes. Move those retained earnings to owner equity!
Accounts Payable
- Entering incoming invoices
- PO comparison, if applicable
- Processing physical payments
- Processing electronic payments
Account Receivable
- Invoicing
- Reporting
- Processing physical payments
- Processing electronic payments
- Collections
Payroll & Liability
- Setting up new employees
- Tracking time
- Processing payroll (Direct Deposit & physical checks).
- Processing payroll tax liability.
- 940/941 Processing
Contractors & 1099's
- W9 management
- Tracking time, if applicable
- Job costing
- Preparing 1099's
Sales Tax Filing
Sales tax aka Transaction Privilege Tax (TPT)
- Calculating sales tax liability
- TPT Filings
Excise Tax Filing
For alcohol distributors
Reconciliations
- Bank reconciliations
- credit card reconciliations
- A/P & A/R reconciliations
- Expense report auditing
General Ledger
- Journal entries
- Closing entries
- Adjusting entries
Depreciation Schedules
- Asset management
- Capitalizing expenditures
- Setting up loan installments
- Creating depreciation schedules.
- Depreciation entries
Month-End & Year-End
- Monthly closings
- Annual Closings
Coming Soon...
- Annual tax filings
- Financial planning
Online Research
You need to know it, we help you find it. We can customize research plans for whatever your company needs.
Phone Work
- Client follow up
- Surveys
- Research (phone)
- New business development
Entity Services
- Statutory Agent
- Articles of organization (LLC, Corporation)
Writing
- Business correspondence
- Instructions/directions
- Reports
- Technical Writing
Form Creation
Branded forms designed to meet your company's specific need.
- Word document
- Excel Spreadsheets
- PDFs
- Fillable PDFs
Marketing Materials
- Brochures
- Postcards
- Ad layout
- QR codes
- DIY Website assistance
- Creating a side dropship store to compliment business and attract new customers
PowerPoint Presentations
- Building presentation
- Creating presenter notes
- Scripting
- Rehearsal with feedback
Custom Gift Bags
Need to put together gift or goodie bags for an event? We can source themed materials and create stunning arrangements for parties, events, or client appreciation.
On-site Service (Phoenix Metro)
- Filing services
- Filing system set up
- Office Optimization: Reorganize your work space to make your work day more efficient and productive
- Decluttering & document disposal: Whether you just need to get rid of files more than 7 years old or need help exorcising your inner hoarder, Voila has the patience and encouragement to make the process easier and damn near fun!
- Assembly: marketing packages, gift bags, information packets for conferences. While we can't put an automobile together, we can be the extra hands that make putting event material together a breeze.
Special Projects
Need help with something else? That's fantastic. Let's chat and find the ideal solution for your current challenge.
Housebound Signers
Let us come to you when going out is not an option.
- Homes
- Nursing homes
- Hospitals
Asset Transfer Meetings
Schedule Voila's mobile notary for your vehicle, home or business sale meeting to make the process easy and convenient.
Governmental Filings
If you're renewing or applying for licenses and just don't have the time to leave the office, let us come to you.
Basic Convenience
You have Amazon for products, UberEats for food, and now Voila offers instacart-esque service for your notary needs.