Available Services

Hands on a computer and a calculator on a desktop

※ Full-Charge ※

Bookkeeping

Setup, Training, Invoicing Services, or Full Service Bookkeeping, Voila has you covered.

※ Accurate ※

Accounting

Our accounting services are growing! As Voila evolves, so will our services. Check out what's available now and what you can look forward to.

※ Virtual or On-Site ※

Administrative Assistance

Every small business sometimes needs an extra pair of hands to take care of 'busy work', that is still critical to the life of the company. Let Voila fill in the gaps and take on projects that are outside of your wheelhouse.

※ Mobile ※

Notary Public

For those times when you need a notary where you are.

Full-Charge

※ Bookkeeping Services ※

Financial documents keyboard and cacluator

QuickBooks® Setup

Start your business on the right foot! We can set up your QuickBooks Company file so you can hit the ground running.

QuickBooks® Cleanup

If you books have gotten a bit muddled, that's not a problem! We can get things cleaned up and get you back on track.

QuickBooks® Training

Now that you're set up and cleaned up, we can create processes that make it easy for you to maintain your financial records on your own with the assurance of a seasoned professional to help you master this critical aspect of you business.

QuickBooks® Conversions

QuickBooks Pro, QuickBooks Enterprise. QuickBooks Online, we use them all. If you're ready to move from Desktop to Online, we've got you covered.

Using a different system and want to migrate to QuickBooks, we've got you there too! Our conversions specialists can transfer critical data from your current system to QuickBooks Online.

Accounting Platform Conversions

Using a program that you need migrated to another platform? We have experience with other programs and can perform conversions easily, efficiently and accurately.

Billing/Invoicing Services

We invoice your clients whether you need monthly billing, weekly billing, or real-time billing.

Reconciliation Services

When you have the basics of money-in and money-out processes mastered, but don't have the time or patience to to perform this crucial task, Voila can help ensure transactions are properly coded/categorized and any fraud or banking errors are caught quickly.

Month-End, Year-End Closings

If your company requires month-end closing, we can set a closing schedule. All businesses need to perform year-end closings prior to filing taxes. Move those retained earnings to owner equity!

Accurate & Timely

※ Accounting Services ※

Accounts Payable

  • Entering incoming invoices
  • PO comparison, if applicable
  • Processing physical payments
  • Processing electronic payments

Account Receivable

  • Invoicing
  • Reporting
  • Processing physical payments
  • Processing electronic payments
  • Collections

Payroll & Liability

  • Setting up new employees
  • Tracking time
  • Processing payroll (Direct Deposit & physical checks).
  • Processing payroll tax liability.
  • 940/941 Processing

Contractors & 1099's

  • W9 management
  • Tracking time, if applicable
  • Job costing
  • Preparing 1099's

Sales Tax Filing

Sales tax aka Transaction Privilege Tax (TPT)

  • Calculating sales tax liability
  • TPT Filings

Excise Tax Filing

For alcohol distributors

Reconciliations

  • Bank reconciliations
  • credit card reconciliations
  • A/P & A/R reconciliations
  • Expense report auditing

General Ledger

  • Journal entries
  • Closing entries
  • Adjusting entries

Depreciation Schedules

  • Asset management
  • Capitalizing expenditures
  • Setting up loan installments
  • Creating depreciation schedules.
  • Depreciation entries

Month-End & Year-End

  • Monthly closings
  • Annual Closings

Coming Soon...

  • Annual tax filings
  • Financial planning

Virtual & On-Site

※ Administrative Assistance ※

Online Research

You need to know it, we help you find it. We can customize research plans for whatever your company needs.

Phone Work

  • Client follow up
  • Surveys
  • Research (phone)
  • New business development

Entity Services

  • Statutory Agent
  • Articles of organization (LLC, Corporation)

Writing

  • Business correspondence
  • Instructions/directions
  • Reports
  • Technical Writing

Form Creation

Branded forms designed to meet your company's specific need.

  • Word document
  • Excel Spreadsheets
  • PDFs
  • Fillable PDFs

Marketing Materials

  • Brochures
  • Postcards
  • Ad layout
  • QR codes
  • DIY Website assistance
  • Creating a side dropship store to compliment business and attract new customers

PowerPoint Presentations

  • Building presentation
  • Creating presenter notes
  • Scripting
  • Rehearsal with feedback

Custom Gift Bags

Need to put together gift or goodie bags for an event? We can source themed materials and create stunning arrangements for parties, events, or client appreciation.

On-site Service (Phoenix Metro)

  • Filing services
  • Filing system set up
  • Office Optimization: Reorganize your work space to make your work day more efficient and productive
  • Decluttering & document disposal: Whether you just need to get rid of files more than 7 years old or need help exorcising your inner hoarder, Voila has the patience and encouragement to make the process easier and damn near fun!
  • Assembly: marketing packages, gift bags, information packets for conferences. While we can't put an automobile together, we can be the extra hands that make putting event material together a breeze.

Special Projects

Need help with something else? That's fantastic. Let's chat and find the ideal solution for your current challenge.

Local

※ Mobile Notary Public ※

Notepad and pen with a hand preparing the stamp with notary seal

Housebound Signers

Let us come to you when going out is not an option.

  • Homes
  • Nursing homes
  • Hospitals

Asset Transfer Meetings

Schedule Voila's mobile notary for your vehicle, home or business sale meeting to make the process easy and convenient.

Governmental Filings

If you're renewing or applying for licenses and just don't have the time to leave the office, let us come to you.

Basic Convenience

You have Amazon for products, UberEats for food, and now Voila offers instacart-esque service for your notary needs.